Entry Field Reference

This reference guide explains every field on the entry form and how they work together.

Section Selection Fields

These fields determine which competition section your entry belongs to:

How Filtering Works:

1. Select Performance Type first
2. Available Levels filter based on what the event allows for that type
3. Available Styles filter based on type and level
4. Age Group is calculated, not selected

Performance Type Details

Validation:

• Cannot save entry with wrong dancer count
• System shows error if count is invalid
• Some events may have custom limits for Groups

Age Calculation

How Age is Determined:

• The organiser sets the calculation method per event. The default is as of January 1 of the event year (the dance industry standard). The alternative is as of the first day of the event.

Solo Entries:

• Uses the dancer's individual age under the event's chosen method

Group Entries (Duo, Trio, Group):

• Uses the average age of all participating dancers, rounded to the nearest whole number
• Example: Dancers aged 12, 14, and 16 → Group age = 14 years (avg = 14)

Age Division Assignment:

• System automatically assigns the correct age division
• Based on calculated age and event's age division configuration
• No manual selection needed

Routine Detail Fields

Battle Entries Special Rules:

• Choreographer field is hidden (typically improvised)
• Duration field is hidden (varies by format)
• Other fields remain available

Field Details

Routine Name (Required)

• Appears on schedule and results
• Keep it clear and appropriate
• Examples: "Rise Up", "City Lights", "Warrior"

Choreographer

• Credit for the choreography
• Can list multiple names
• Examples: "Jane Smith", "Jane Smith and John Doe"

Music Title

• Song name for reference
• Helps organizers identify your music
• Example: "Unstoppable"

Music Artist

• Performer or band name
• Helps distinguish songs with same title
• Example: "Sia"

Duration

• Entered as minutes and seconds separately
• Used for schedule time calculations
• Events may set minimum and maximum time limits

Special Requirements

• Props you'll bring on stage
• Lighting requests (if available)
• Staging needs (placement, entrance side)
• Examples: "3 chairs", "Spotlight start", "Enter stage left"

Notes

• Private to your studio
• Not shared with organizers or judges
• Use for internal reminders
• Examples: "Quick change after this", "Backup dancer if needed"

Entry Number

What It Is:

• Unique identifier assigned to each entry
• Format: 3-digit number (#001, #002, etc.)

How It's Assigned:

• Automatically generated when entry is created
• Sequential based on creation order
• Cannot be changed after creation

Where It's Used:

• On the competition schedule
• For check-in at the event
• On results and certificates
• For announcements during competition

Saving Options

When to Use Each:

• Save as Draft: Need to confirm details later
• Save and Next: Creating multiple drafts quickly
• Submit and Next: Batch submitting entries
• Submit Entry: Final entry in your session

Validation Rules

Before Saving:

• Performance Type must be selected
• Level must be selected
• Style must be selected
• Routine Name must be entered
• Correct number of dancers must be assigned

Common Validation Errors:

Tips for Accurate Entries

1. Double-check dancer birth dates - Wrong dates = wrong age division
2. Verify dancer count - Must match performance type exactly
3. Be specific with requirements - Helps organizers accommodate your needs
4. Use notes for studio info - Track costume changes, music cues internally
5. Save before navigating away - Unsaved changes will be lost